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Date Message Sent Subject Sent By
8/20/2015  2015-16 Discipline Information  Deanna Raphael-State 
Hello Data Managers, I appreciated the opportunity to speak with you all the other day. I just wanted to follow up and reiterate a few key points and provide some links. I encourage you to share this with principals and data entry folks. 1. The updated file specification document can be found in the Specifications tab of the Data Collection page of the RIDE website: 2. The updated guidance document can also be found in the Specifications tab of the Data Collection page of the RIDE website: 3. The new document, “School Removals: Procedures and Requirements,” with flow charts for students with IEPs and general education students is here and can be found on the new Discipline in Schools page of the RIDE website: 4. Suspension data for the last several years (currently through 2013-14) is on the InfoWorks website:, including four new Advanced Reports: 5. We have tightened up the definitions of Interim Alternative Educational Settings (IAES) – Discipline codes D and E – to better align with federal regulatory requirements. Please use these codes only when they fit the special circumstances outlined in the definition and guidance. 6. We have added a few new validations related to the IAES codes and to the Weapons codes. 7. To comply with federal specifications, each incident ( should be reported only once. The only exception to this rule is if the student is given both in-school and out-of-school suspension for one incident, in which case this may be submitted as two separate records. In addition, for each infraction, only the most serious infraction code must be reported. For the purposes of this collection, from most serious to least serious, these are: a. Violence (codes 03, 04, 10, 18, 24, 25, 26, 27, 29, 35, 42, 43) b. Weapon possession (39) c. Drugs (13, 15) d. Alcohol (01) e. Non-violent, non-drug/alcohol related criminal activity (02, 20, 30, 37, 38) f. Tobacco (36) g. Non-violent gang activity (22) h. Other violations (05, 06, 07, 08, 09, 12, 16, 19, 21, 28, 31, 32, 34, 40, 41, 44) For example, a student could be in a fight and in the process swear, cause a disruption in the building, and refuse to stop when told by a teacher. You could potentially code this as fighting (18), obscene/abusive language (31), disorderly conduct (16), and insubordination/disrespect (28) in your SIS (depending on the system). However, only one record should be reported to RIDE, and it should have the infraction code for fighting (18), which by the hierarchy above is the most serious. Finally, it is possible for a student to have two separate infractions on the same day but only if they were legitimately distinct events (e.g. the student had a really bad day and was written up by one teacher for an incident in the morning and then written up by another teacher for something else in the afternoon). Please feel free to email or call me with any additional questions or concerns. Be well, Jan ******************************************************* Jan Mermin 21st Century CLC Manager & Expanded Learning Opportunity Specialist Rhode Island Department of Education Office of Student, Community, and Academic Supports 255 Westminster Street, 5th Floor Providence, RI 02903 401-222-4710 *******************************************************