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Date Message Sent Subject Sent By
7/14/2015  Deadline reminder  Deanna Raphael-State 
REMINDER: EOY data is due on Monday, July 20th. We recommend uploading your files in the following order using one file for the district as a complete year to date upload: 1. Enrollment 2. Attendance 3. Discipline 4. TCS: Course 5. TCS: Section 6. TCS: Staff 7. TCS: Student Once you have finished uploading the enrollment and attendance data, please verify the student membership numbers (ADM) and attendance (ADA) as these are critical for EOY reporting and drive State Aid. RIDE calculates the ADM and ADA (state calculated) based on your school calendar and daily absence records. You can view these by choosing the appropriate report from the Report Types dropdown menu. Please make sure that you have filled in your exit dates and exit types. Districts will also need to check duplicates and demographic differences in the Enrollment Census. All duplicates and demographics must be resolved before the above deadline. TCS Grade Earned is another critical data element that should be verified for the end of year submission. This should be done prior to the submission of the TCS: Student file, as it is contained in this file. RIDE has updated their data policy to not allow any modifications to the data once signed off. It is now critical that this data be scrutinized prior to final submission and sign off. Please review the following to accomplish the end of year reporting. Before July 20th, please make sure that: 1. You have resolved all of the remaining duplicates and demographic errors 2. You have used the baseline numbers and previous years' reports for consistency checks 3. You have reviewed the reports with business managers, program and district administrators. The following end of year reports must be signed/faxed (or scanned and emailed) by the superintendent at the district level by Friday, July 31th: 1. Submission Report 2. Absence Unexcused 3. Absence Excused 4. Absenteeism 5. ADA - State Calculated 6. ADM - State Calculated 7. Early Dismissal 8. Suspensions Report - Total 9. Suspensions Report - Unique 10. Tardy 11. Truancy Report If you have any questions, please submit a help desk ticket at support.ride.ri.gov. Thank you.