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Date Message Sent Subject Sent By
7/6/2012  [RIDE] - Deadline Reminder  Deanna Raphael-State 
Good afternoon, If you havenít sent you EIS, Homeless, and PLP reports in, please make sure to get them to us by Tuesday at noon. Today is the final day for your NECAP LABELS decision: Response required via email by Friday, July 6th at 3pm. Which method do you wish to use for October roster NECAP labels? Do you prefer to populate the SY 11-12 schcode_next field or do you wish to submit SY 12-13 enrollment data? If we do not obtain a response from you by the deadline, your district will default to submitting SY 12-13 data. Your response should be sent to stating which method you prefer to use. If you choose to submit SY 12-13 enrollment data for the NECAP roster labels, the data is due by 10am on Wednesday, August 15th. Please note that charter schools are required to upload a SY12-13 file for the NECAP labels due to lotteries. EOY DATA: EOY Data is due on Wednesday, July 18th. The submissions can be uploaded in any order ONCE the enrollment data has been sent. Our suggested upload schedule is as follows, PREFERABLY with one file for the entire district as a complete year to date uploads so we get the cleanest data for all files: 1-Enrollment 2-Attendance 3-Discipline Once you have finished uploading the enrollment and attendance data, make sure to check student membership numbers (ADM) and attendance (ADA) as these are critical for EOY reporting and drive State Aid. RIDE calculates the ADM and ADA (state calculated) based on your school calendar and daily absence records, these numbers should be very close to what you submitted (district calculated). You can view these by choosing the appropriate report from the Report Types dropdown menu. When viewing these on the student listing page in the Enrollment Census, the ADM/ADA numbers will be bold and colored if there are differences. Hover over the specific number to see information about the discrepancy. Make sure you check your duplicates and demographic differences in the Enrollment Census. All duplicates must be resolved before the deadline. Before the deadline (7/18/12), please make sure that: 1-You have resolved all of the remaining duplicates and demographic errors 2-You have used the auto-fill functions to sync the students' program eligibility status if that was planned 3-You have used the baseline numbers and previous years' reports for consistency checks 4-You have reviewed the reports with business managers, program and district administrators The following EOY reports must be signed/faxed (or scanned and emailed) by the superintendent at the district level by Monday, July 30th: 1-Submission Report 2-Absence Unexcused 3-Absence Excused 4-ADA - State Calculated 5-ADM - State Calculated 6-Suspensions Report - Total 7-Suspensions Report - Unique 8-Truancy Report Please review the state calculated reports and compare them to the district calculated reports before signing off on the membership reports. Please let us know if you have any questions: or 222-8400. -Deanna