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Date Message Sent Subject Sent By
7/18/2011  [RIDE] - Today's Deadline Reminder  Deanna Raphael-State 
Good morning, The 10-11 End of Year (EOY) Reporting Deadline is this afternoon at 3pm. The submissions can be uploaded in any order ONCE the enrollment data has been sent. Our suggested upload schedule is as follows, PREFERABLY with one file for the entire district as a complete year to date uploads so we get the cleanest data for all files: 1-Enrollment make sure that you have exit_date and exit_type filled out 2-Attendance 3-Discipline Once you have finished uploading the enrollment and attendance data, make sure to check student membership numbers (ADM) and attendance (ADA) as these are critical for EOY reporting and drive State Aid. RIDE calculates the ADM and ADA (state calculated) based on your school calendar and daily absence records, these numbers should be very close to what you submitted (district calculated). You can view these by choosing the appropriate report from the Report Types dropdown menu. When viewing these on the student listing page in the Enrollment Census, the ADM/ADA numbers will be bold and colored if there are differences. Hover over the specific number to see information about the discrepancy. Make sure you check your duplicates and demographic differences in the Enrollment Census. All duplicates must be resolved before the deadline. Before the deadline (7/18/11 3pm), please make sure that: 1-You have resolved all of the remaining duplicates and demographic errors 2-You have used the auto-fill functions to sync the students' program eligibility status if that was planned 3-You have used the baseline numbers and previous years' reports for consistency checks 4-You have reviewed the reports with business managers, program and district administrators If for some reason you cannot make this deadline please make sure you send an email to the HelpDesk at helpdesk@ride.ri.gov informing us. The following EOY reports must be signed/faxed (or scanned and emailed) by the superintendent at the district level on Thursday, July 28th: 1-Submission Report 2-Absence Un-excused 3-ADA - State Calculated 4-ADM - State Calculated 5-Suspensions Report - Total 6-Total Attendance - District Calculated 7-Total Membership - District Calculated 8-Truancy Report Please let us know if you have any questions: helpdesk@ride.ri.gov or 222-8400. -Deanna