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Date Message Sent Subject Sent By
6/21/2011  [RIDE] - 10-11 EOY Reporting Deadline   Deanna Raphael-State 
Good afternoon, This email contains very important information about the end-of-year (EOY) reporting of student data. Instructions on file setup can be found here: https://www.eride.ri.gov/doc/enrollCensus08.asp. For reporting information please see: https://www.eride.ri.gov/doc/2010EnrollCensusInstructions.pdf for more information. ----------------------------------- The program file upload is due on Thursday, June 30th. Signed copies of the following reports with the superintendent's signature are due by 3pm on Friday, July 1st: EIS, PLP and Title I. As always, scanned copies of the reports which are then emailed are preferred. Any data that needs to be fixed after June 30th will need to be petitioned. This also goes for districts that fail to upload the data by this due date. Please note that you can upload the file(s) at any point between now and then to begin your quality assurance checks. ----------------------------------- The 10-11 End of Year (EOY) Reporting Deadline is Monday, July 18th. The submissions can be uploaded in any order ONCE the enrollment data has been sent. Our suggested upload schedule is as follows, PREFERABLY with one file for the entire district as a complete year to date uploads so we get the cleanest data for all files: 1-Enrollment 2-Attendance 3-Discipline Once you have finished uploading the enrollment and attendance data, make sure to check student membership numbers (ADM) and attendance (ADA) as these are critical for EOY reporting and drive State Aid. RIDE calculates the ADM and ADA (state calculated) based on your school calendar and daily absence records, these numbers should be very close to what you submitted (district calculated). You can view these by choosing the appropriate report from the Report Types dropdown menu. When viewing these on the student listing page in the Enrollment Census, the ADM/ADA numbers will be bold and colored if there are differences. Hover over the specific number to see information about the discrepancy. Make sure you check your duplicates and demographic differences in the Enrollment Census. All duplicates must be resolved before the deadline. Before the deadline (7/18/11), please make sure that: 1-You have resolved all of the remaining duplicates and demographic errors 2-You have used the auto-fill functions to sync the students' program eligibility status if that was planned 3-You have used the baseline numbers and previous years' reports for consistency checks 4-You have reviewed the reports with business managers, program and district administrators The following EOY reports must be signed/faxed (or scanned and emailed) by the superintendent at the district level on Thursday, July 28th: 1-Submission Report 2-Absence Un-excused 3-ADA State Calculated 4-ADM - State Calculated 5-Suspensions Report Total 6-Total Attendance District Calculated 7-Total Membership District Calculated 8-Truancy Report ----------------------------------- Response required via email by Friday, July 15th at 3pm. Which method do you wish to use for October roster NECAP labels? Do you prefer to populate the SY 10-11 schcode_next field or do you wish to submit SY 11-12 enrollment data? If we do not obtain a response from you by the deadline, your district will default to submitting SY 11-12 data. Your response should be sent to helpdesk@ride.ri.gov stating which method you prefer to use. If you choose to submit SY 11-12 enrollment data for the NECAP roster labels, the data is due by 10am on Monday, August 15th. Please let us know if you have any questions, -Deanna helpdesk@ride.ri.gov 222-8400